Administrative & Operational Assistant - Remote (USA/Canada)

Administrative & Operational Assistant – Remote (USA/Canada) Support a growing, dynamic team in a high-impact role that helps make cities greener!

About Us

At Citygreen, we are on a mission to transform urban spaces by integrating innovative green infrastructure solutions that make cities healthier, more sustainable, and more livable. Our systems help create thriving urban forests, combat climate change, and improve community well-being. As a fast-growing company, we believe in efficiency, innovation, and collaboration, and we’re looking for a highly organized, proactive Administrative & Operational Assistant to join our remote team. If you’re passionate about making an impact and keeping things running smoothly behind the scenes, we’d love to hear from you!

About the Role

As our Administrative & Operational Assistant, you’ll play a critical role in supporting the CEO and ensuring smooth operations across multiple functions. From coordinating travel, managing events, and handling inbound inquiries to engaging in sales support, you’ll be the backbone of our team’s efficiency. You’ll also take ownership of initial lead qualification and discovery meeting bookings, making you a key player in our business development process. Knowledge or experience using AI-powered tools for administrative tasks, workflow automation, or data analysis is a strong plus. This is a fully remote position, working USA Central time zone hours. We are hiring in cost-effective locations across the U.S. and Canada, with a strong preference for candidates based in Texas, South Dakota, Wyoming, Tennessee, or Alberta. What You’ll Be Doing ? Travel & Event Coordination • Organize travel logistics for team members, ensuring smooth, stress-free trips. • Plan and execute 1 major event per year and 3 smaller events, handling all logistics, vendor coordination, and budgeting. • Ensure catering is arranged for all sales events in advance. ? Operational & Administrative Support • Liaise with manufacturing facilities to coordinate and ensure on-time deliveries. • Manage inbound phone and email inquiries, providing excellent service and transferring inquiries to the appropriate team members. • Utilize AI tools for administrative efficiency, such as scheduling automation, data entry, and task management. ? Sales & Lead Qualification Support • Conduct initial phone outreach to qualify inbound leads using our company playbook. • Schedule discovery meetings with qualified leads for our Business Development Managers (BDMs). • Track and manage lead communications through our CRM system. • Use AI-powered analytics tools to enhance lead qualification and reporting.

How to Apply

If you’re ready to bring your organization, coordination, and operational skills to a company that’s making a real difference, we want to hear from you! Apply today with your resume and a short cover letter explaining why you’d be a great fit for this role.

Requirements

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