Primarily Remote Executive/Personal Assistant to CEO/Founder of Psychotherapy Practice (LOCAL ONLY)
A successful psychotherapy practice with over 60 therapists is looking for an Executive/Personal Assistant to the CEO/Head Therapist. The role is primarily remote except when there are things that are needed to be done at the home in Greenpoint. There is an intern to run errands and do other tasks for the EA/PA. About the Job: Maintain both the business and personal calendar- Track the school calendar and remind principal of events Keep the CEO on track Schedule internal and external meetings Act as the liaison with the team Put systems in place-have ideas on efficiency and software options Gather data and create spreadsheets in Excel Research background information for interviews and assist with scheduling them Coordinate complex travel arrangements (domestic and international) and create detailed itineraries Vet and prioritize the CEOs emails respond on the principal's behalf and flag others Oversee the NYC office (deliveries, order supplies, manage vendors) Personal assistance: personal travel, personal appointments, filling out forms and applications, planning events and online shopping Process expense reports Assist with planning company events Hire vendors when needed for repairs at the home Update information on the website and proofread material Coordinate child care and appointments for children (tutors, etc. hire childcare Make personal appointments Liaise with household staff (e.g., nannies) to ensure seamless family support About You: Minimum of 5 years of experience in a related support position Previous experience supporting a C-level BA/BS from a college or university Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google Docs Mac proficient Dynamic and proactive comfortable in a fast-paced environment. Outstanding communication skills Salary, Benefits, Paid Vacation Apply Job!