Remote Data Entry Clerk – Payroll & Accounting Operations Specialist for arenaflex

About arenaflex

arenaflex is a leading provider of educational and support services dedicated to transforming the lives of children on the autism spectrum. With a network of programs spanning multiple locations, arenaflex combines evidence‑based therapies, innovative curriculum, and a compassionate community to empower every child to reach their fullest potential. Our mission‑driven culture attracts professionals who are passionate about making a tangible difference while thriving in a collaborative, inclusive, and forward‑thinking environment.

Position Summary

arenaflex is seeking a meticulous and proactive Remote Data Entry Clerk to join our Human Resources and Accounting teams. In this dual‑focused role, you will be responsible for accurately entering payroll data, maintaining employee records, and supporting invoicing processes in NetSuite. Your work will directly impact the efficiency of our payroll operations and the financial health of our organization, ensuring that both staff and families receive the reliable support they deserve.

Key Responsibilities

Human Resources – Payroll & Timekeeping

• Review daily timecards for completeness and accuracy, adding missing punches or correcting errors as needed.
• Validate and update time‑off balances, ensuring that vacation, sick leave, and other accruals reflect current policies.
• Apply arenaflex holidays in accordance with the arenaflex Policy, guaranteeing consistent pay practices.
• Enter and maintain employee profile data, including new hires, terminations, and role changes.
• Collaborate with the HR Manager to address compliance requirements and respond to ad‑hoc data‑related requests.
• Maintain confidentiality of all employee information, adhering to HIPAA and GDPR standards where applicable.

Accounting – Invoicing & Financial Data Management

• Accurately input student invoices into NetSuite, ensuring that billing cycles align with service delivery dates.
• Enter therapist invoices, reconciling hours worked with contracted rates and verifying supporting documentation.
• Assist with additional data‑entry projects, such as expense tracking, vendor master file updates, and month‑end reconciliations.
• Identify and flag inconsistencies or duplicate entries, working with senior accountants to resolve discrepancies.
• Support the preparation of financial reports by providing clean, well‑organized data sets.

Essential Qualifications

• Experience: Minimum of 2 years proven experience as a data entry clerk or in a comparable role, preferably within HR or accounting environments.
• Education: Associate degree in Business, Accounting, or a related field.
• Technical Skills: Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and demonstrated ability to type at least 60 WPM with high accuracy.
• Payroll Systems: Hands‑on experience with ADP Payroll is required; familiarity with NetSuite is highly preferred.
• Language Proficiency: Fluent in both English and Spanish, enabling effective communication with a diverse staff and client base.
• Attention to Detail: Ability to spot errors, maintain data integrity, and follow strict confidentiality protocols.
• Communication & Teamwork: Strong written and verbal communication skills, with a collaborative mindset that aligns with arenaflex’s core values.

Preferred Qualifications & Additional Skills

• 3+ years of progressive data‑entry experience in a remote setting.
• Certification or coursework in data management, information security, or payroll administration.
• Experience supporting nonprofit or educational organizations, especially those serving special‑needs populations.
• Knowledge of basic accounting principles and the ability to interpret financial documents.
• Self‑motivation and the capacity to manage multiple priorities without direct supervision.

Core Competencies for Success

• Organizational Excellence: Systematic approach to handling large volumes of data while meeting tight deadlines.
• Problem‑Solving: Proactive identification of data anomalies and swift resolution in partnership with stakeholders.
• Adaptability: Comfort working in a dynamic, mission‑driven environment where priorities may shift rapidly.
• Technology Savvy: Quick learner of new software tools, with the ability to suggest workflow improvements.
• Ethical Judgment: Commitment to safeguarding sensitive employee and client information.

Career Growth & Learning Opportunities

arenaflex invests heavily in employee development. As a Remote Data Entry Clerk, you will have access to:

• Structured onboarding and continuous training on ADP, NetSuite, and emerging HR technologies.
• Mentorship programs that pair you with senior HR and finance professionals.
• Opportunities to cross‑train in related functions such as benefits administration, payroll analysis, and financial reporting.
• Eligibility for internal promotions to roles like Payroll Analyst, HR Coordinator, or Accounting Assistant as you demonstrate mastery and initiative.
• Support for professional certifications (e.g., Certified Payroll Professional, QuickBooks Certified User) through tuition reimbursement.

Work Environment & Culture at arenaflex

Our remote workforce enjoys a flexible schedule that respects work‑life balance while fostering a sense of community. arenaflex’s culture is built on:

• Purpose‑Driven Impact: Every task contributes directly to the wellbeing of children and families we serve.
• Inclusivity: A diverse team that celebrates multilingual abilities and cultural perspectives.
• Collaboration: Regular virtual huddles, cross‑departmental projects, and open‑door communication with leadership.
• Recognition: Employee appreciation programs, peer‑to‑peer shout‑outs, and a robust referral bonus structure.
• Wellness: Access to mental‑health resources, ergonomic home‑office stipends, and wellness challenges.

Compensation, Benefits & Perks

arenaflex offers a competitive hourly wage of $12.00, complemented by a comprehensive benefits package designed to support your health, financial security, and personal growth.

• 401(k) retirement plan with company matching.
• Medical, dental, and vision insurance options.
• Life insurance coverage and short‑term disability.
• Paid time off (PTO) and flexible scheduling to accommodate personal commitments.
• Employee assistance program (EAP) for counseling and support services.
• Referral program with attractive bonuses for successful hires.
• Opportunities for remote work from anywhere in Puerto Rico, with a reliable internet stipend.

Typical Work Schedule

• Full‑time, 40‑hour week.
• 8‑hour day, Monday through Friday, day shift.
• Remote work arrangement; you will need a quiet home office space, computer, and reliable internet connection.

Application Process

If you are a detail‑oriented professional who thrives in a remote setting and is eager to contribute to a mission‑focused organization, we encourage you to apply. Join arenaflex and become part of a team that values precision, compassion, and continuous improvement.

To submit your application, please click the link below and complete the online registration form. We look forward to reviewing your qualifications and exploring how you can make a meaningful impact with arenaflex.

Apply Job!