[Remote] Operations & Finance Manager

Note: The job is a remote job and is open to candidates in USA. Evermore For All is a nonprofit dedicated to improving the lives of bereaved individuals through research and social change. The Operations & Finance Manager will provide essential administrative and financial operations support, ensuring the organization maintains financial rigor and well-organized systems during a pivotal growth period.

Responsibilities

• Coordinate Board and executive team meetings, including scheduling, materials preparation, agenda setting, minute-taking, and follow-up
• Maintain accurate, confidential organizational records, databases, and shared files with version control and access protocols
• Respond to general inquiries via phone and email, routing appropriately to leadership or program teams
• Assist with program and event coordination, including vendor communications and attendee logistics
• Support grant-related reporting, documentation, and compliance deadlines as directed by leadership
• Maintain Evermore’s donor management system with accurate, current contact information
• Other duties as assigned to support organizational operations
• Collect, categorize, and upload all receipts and expenses to the tracking system within 48 hours of incurrence
• Process 1099 contractor and vendor invoices, verifying deliverables against contracts and matching invoices to purchase orders before forwarding to the Executive Director for approval
• Maintain a current list of all outstanding invoices and payments due; provide weekly summaries to leadership for cash flow planning
• Process routine vendor invoices, reimbursement requests, and check requests; coordinate with the accounting team on GL coding and reconciliation
• Maintain a centralized contract registry for all 1099 contractors, vendors, and service providers; ensure all agreements are signed before work begins; track contract milestones and deliverables; flag scope changes or budget variances immediately

Skills

• 2–3 years of administrative or office support experience, preferably with nonprofit organizations or small teams
• Demonstrated experience processing invoices, tracking expenses, and supporting financial administration
• Experience managing contracts, vendor agreements, or legal file systems
• Proven ability to manage calendar logistics, prepare meeting materials, and take accurate minutes
• Highly organized and detail-oriented, with experience handling confidential and sensitive information
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and comfort learning new software systems
• Self-directed and able to manage multiple competing priorities independently
• Experience working with multiple 1099 contractors or vendors simultaneously
• Experience with platforms such as QuickBooks, Bill.com, and CRM systems
• Nonprofit financial management or grant administration experience
• Event planning or program coordination experience

Benefits

• Part-time, 1099 contract position
• 15–25 hours per week
• Primarily remote with flexibility for in-person meetings and Board events

Company Overview

• We are a U.S.-based nonprofit offering data-driven support to bereaved families and advocating for policy improvements to increase inclusive, accessible care to grieving Americans It was founded in 2014, and is headquartered in Washington, DC, US, with a workforce of 2-10 employees. Its website is http://www.evermore.org.

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