VP/Director, Assistant Corporate Secretary

About the position SMBC Americas Holdings, Inc. (“Bank Holding Company” or “BHC”) is seeking an Assistant Corporate Secretary to support the BHC and related subsidiaries’ Boards of Directors, as well as Corporate Secretary Team (“CoSec”) matters. This role will include drafting/revising board-related policies and processes; creation and maintenance of corporate records; executing on CoSec projects; advising on and managing corporate governance activities; assisting with all aspects of board and board committee planning, including logistical management, interacting with presenters on meeting materials, drafting resolutions, assembling and distributing meeting materials, and minute taking; and collaborating within the Legal department and across business and support functions to address legal and risk issues in a manner consistent with the best interests of the BHC.

Responsibilities

• Be part of a team handling logistics and associated activities to ensure effective and timely operations of boards and board committees, including but not limited to: agenda development; gathering, review, and posting of all board meeting-related materials and information; attending board meetings; drafting and reviewing meeting minutes or resolutions; and board/committee meeting scheduling.
• Execute, support and coordinate governance-related operations and projects as assigned by the Managing Director/Corporate Secretary.
• Create and ensure accurate maintenance of corporate records; act as a primary contact for corporate information; initiate, contribute to, and file state and other filings; manage the production of corporate governance records for regulatory examination, audit purposes or other due diligence initiatives if/as needed.
• Independently resolve moderately complex issues and ensure deliverables met.
• Provide corporate governance support to the BHC Board of Directors and Committees as well as to boards of related subsidiaries.
• Provide advice and legal counsel on a range of corporate governance matters, including governance and organizational documents.
• Collaborate within the Legal department and across business and support functions to address legal and risk issues in a manner consistent with the best interests of the BHC.
• Manage outside counsel and other service providers, as needed.

Requirements

• 2-3 years (minimum) of relevant experience at a law firm or in-house (or combination thereof).
• Juris Doctor from an accredited law school and active member in good standing of at least one state bar (preferably New York or Delaware).
• Able to work independently; exercise sound judgment, discretion, and decision-making.
• Ability to prioritize and manage a substantial and varied workload with multiple and simultaneous deadlines.
• Ability to identify and resolve issues related to corporate governance through research, analysis, and developing practical and well-reasoned solutions.
• Excellent analytical, oral, interpersonal, and written communication skills; must be able to communicate effectively with all levels of the organization and externally.
• Ability to work effectively and collegially in a complex, cross-matrixed environment with a high degree of collaboration.
• Strong organizational skills; accuracy and attention to detail.
• "Always learning" attitude about emerging trends and risks in corporate governance. Nice-to-haves
• Banking or financial industry experience.
• Experience with project management or policy/process implementation.
• Japanese language and/or experience with Asian companies Apply tot his job Apply tot his job

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