GME Program Coordinator - Department of Pediatrics

Boston Children's Hospital is a leading pediatric healthcare institution seeking a GME Program Coordinator for their Department of Pediatrics. The role involves coordinating the residency/fellowship training program, ensuring compliance with GME policies, and providing administrative support for various program activities and events.

Responsibilities

• Works with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department. Prepares, maintains and distributes educational materials and curriculum
• Supports the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements
• Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements
• Coordinates annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training
• Collects and maintains required records and data for house staff, faculty, and alumni. Maintains New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance
• Coordinates, prepares and distributes materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinates evaluation and attendance tracking for events
• Acts as a resource to house staff and as a liaison for the house staff/training program. Provides administrative support to house staff as directed by the program director. Informs house staff of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed
• Provides administrative support to the department as directed

Skills

• Associate's degree required
• 1 year administrative work experience required
• General proficiency with computerized office applications including email, word processing and spreadsheet applications is required
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
• Excellent organizational and planning skills with strong attention to details
• Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements
• Bachelor's preferred
• Prior administrative experience in a hospital or educational setting preferred
• Fluency with Microsoft Office applications is preferred

Company Overview